Employee Name (unmatched) Pay code Description Amount

Extra amount Note (optional)

What is this? Adds to what they owe — a repair or cost Next covered Reduces what they owe — a credit or write-down Reason Shown on the schedule and on the employee's statement. Write it for whoever reads it in a year.

For paying somebody who was missed — a hire who wasn't onboarded before payday, say. Pick the week they actually worked and the date you'll actually pay them. It starts empty: you add only the crews you mean, and each one gets its own link for its lead.

Pay date The date this off-cycle money goes out. It does not have to be a Friday, and it does not have to match the original period's pay date. What is this for? Shown on the pay-period list so anyone can tell this run from the weekly one. Anything else worth knowing? (optional) Shown on the run's own screen. Whoever picks this up next week is the audience. Scheduled deductions (trucks, tools) Off by default. Those were already collected when the real period locked, and a missed check catches itself up on the next one — collecting here would take the same payment twice. Recurring payroll add-ons Off by default, so a weekly allowance is not paid a second time. Any one-off addition or deduction is added on the run's own screen either way.

How was it paid? Keyed into the payroll software by hand Exported and imported Recorded so anyone looking later can tell whether there is a file to find. Note (optional) The only record of how this money actually went out. Worth a line.

Unspent budget from this crew's other pay periods. Carrying it adds it to this sheet's budget for the lead to assign, and takes it off the sheet it came from so it can't be paid twice. Nothing on the paid period changes.

The sheet is created empty — nobody is on it until you or the lead adds them. That is deliberate: this run exists to pay the people who were missed, not the whole crew again.

This pay period is closed and has already been paid. Opening a late entry reopens only this crew's sheet so you can enter their jobs and hours — every other crew stays locked. When you are done, approve it and use Export late entries, which produces a CSV containing only the people on late sheets.

Why is this being added late? Recorded against the timesheet and the audit log, and shown on the period from now on.

Pay code Description Amount

Employee Name (unmatched) Deduction Description Amount

Employee How it's calculated Per day worked (auto, capped) Flat amount each pay period (auto) Manual / tracked only (no auto amount) Pay code (which payroll column) Description Flat amount per pay period Logic / notes

Leave "Date stopped" blank while it's still going.

Signed wage-deduction authorization on file Notes

Re-spreads the remaining balance over future pay periods. Already-deducted checks are untouched.

Total amount Restart on the first paycheck on/after (blank = next open check)

Employee Login email (prefilled from Prism when on file)

Settings stays admin-only. It's where access is granted, so a staff user can't be given it.

Date Clock-out is the next day (overnight) Note

📎 Attach files Photos send as pictures; PDFs/spreadsheets/etc. send as a download link.

Select all 0 selected

Send test

Texting